How Much does it Cost to Rent a Wedding Tent?

Published July 17th, 2022 by Allen Campbell

cost to rent a wedding tent for outdoors

A wedding is a joyous occasion that deserves to be celebrated in the best way possible. However, if you’re looking to have an outdoor wedding, a tent is an essential piece of equipment that can make or break the event.

So, how much does it cost to rent a wedding tent? I will provide an overview of the average costs associated with renting a wedding tent. Keep in mind that prices can change according to the size and type of tent you need.

How Much does it Cost to Rent a Wedding Tent?: Summary

Cost to Rent a Wedding Tent: Types of Tents

There are many different varieties available and it can be difficult to choose the right one. To make your work easy, I have listed down the 3 most popular tents that are perfect for weddings.

Sailcloth Tents

Sailcloth tents are made up of semi-transparent material which helps in illuminating the interior during daytime events and emits a soft, romantic glow at night. The sailcloth tents can be rented in 40′ and 60′ widths.

With the versatile nature of this material, it can help to create a dreamy and calm environment inside the tent, which is an excellent option for the wedding. These tents are the most popular choice among people who are looking to give their wedding a special and inviting feel.

Pole tents

The best way to identify the pole tent is through its design. The most defining characteristic of the pole tent is that it uses poles for support. This type of tent is also generally set up on grassy areas and has at least one central pole that is covered by soft fabric or flowers. These decorations make the pole tents ideal for use in yards or other outdoor spaces.

The dramatic appearance of a pole tent is unmissable. The ceilings are high and often have peaked, while the sides billow outwards.

Frame tents

Generally, the frame tent doesn’t have poles inside, which creates more space when compared to other wedding tents. With a frame tent, you can host your wedding on any surface, be it grass or asphalt. In addition to this, frame tents can be outfitted with windows, doors, and other features that create them more comfortable and functional.

Cost to Rent a Wedding Tent and Various Sizes (with Tables & Chairs)

Cost to rent a wedding tent with tables and chairs

When it comes to renting a wedding tent, the cost will depend on how long your event is going to be and the size of the tent. A one-day rental could be as low as $140 for 15-Foot by 15-Foot and that can easily fit in with 20 people. This is usually preferred by a smaller group of people.

But on the other hand, a 40-foot by 80-foot space (3200 sq. ft.) could be upwards of $1040. So, it’s really important to consider how many guests you will have and what type of tent will best suit your needs.

To accommodate groups of 32-60 people, you can rent a wedding tent for only $185-$210. In return, you will receive a fair 400-600 square feet of space for your event. In the case of large groups, a tent will cost you $580-$1040 per day (or more) and will offer 1,800 square feet (at least). This will provide enough area for accommodating up to 180 people.

But if you are inviting huge numbers of people (i.e 600-1000) to your wedding and you think that 1800 sq. ft. is not enough, you can rent a giant tent that will cost you around $820 to $1,040 per day or more. 

With a giant tent, you can receive 2400-3200 sq. ft. of size for your wedding party. The setup fee for this size of tent is usually around $400-$1000. 

When you are planning a wedding function, it is important to count the number of guests who will be attending and you can also use this “Rule of thumb” that one person per 10 square feet works well for tents.

What factors can influence the cost to rent a wedding tent?

The tables are generally included with your cost to rent a wedding tent most of the time, the table size will be 8 ft. or 60 inches round. If you have a small size wedding tent, then at least two tables that are 15 by 15 square feet will be included in your rental cost.

When considering how many people can be seated in a tent, always think about the size of the tables. Ultimately it comes down to personal preference and what you can afford. Mostly, the round table is chosen for its shape because it allows more people to sit closer together and also increases the chances of conversion. But, you can choose any shape between rectangular and square for the wedding.

Moreover, the renting price of disco balls is around $50 to $100. The Chandeliers make a huge impact on the wedding tent. It is not only for decorating purposes, but it also adds class and sophistication to the event. The price for renting a chandelier usually costs around $50 to $500.

Other Factors that increase the cost to rent a wedding tent:

Generator Costs: $500-$1,250 (Generally, the average cost of a generator starts from $500 and can cost upwards of $1,250 or more depending upon the electricity usage).

Flooring Costs: There are many options for tent flooring, depending on your budgets such as plastic or wood flooring. You can find tent flooring for as little as $1-$3.50 per square foot. 

Tent heaters: $125+/each

Side walls: The cost of these sidewalls can vary significantly, from as little as $1 per square foot to as much as $4.

Tent Liners: According to the Pacific Party Canopies website, it costs an estimated $1,075 for liners in a 30’x60′ tent.

Note: Different wedding vendors in your area will have different price ranges, so it’s important to do some research before you book anything.

Conclusion

So, how much does it cost to rent a wedding tent? If you’re thinking about renting a wedding tent for the big day, here are some things to keep in mind. First, decide what kind of tent you want. There are Sailcloth tents, Frame tents, and Pole tents.

Next, figure out the size of the tent according to the number of guests you are inviting to the wedding, and then think about the extras. Do you need lighting? Flooring? Heating or cooling? Once everything is sorted, it’s time to start shopping around for a wedding rental tent.

This is a general plan of how much it costs to rent different types of wedding tents. It is important to keep in mind that the costs discussed are only estimates, and the actual cost to rent a wedding tent may be higher or lower depending on the vendor you choose and other factors.

Cost to Rent a Wedding Tent: FAQs

Is a 6 person tent too big?

A six-person tent is roomy enough for a family or group, with plenty of space to move around and relax. You’ll also have enough space to stock all your gear without feeling cramped. But if you’re planning on backpacking or hiking with your tent then a 6-person tent may be too big and heavy to carry. You should also consider how easy it is to set up the tent because a 6-person tent can be a more challenging task to put together than a smaller model.

How much does a tent weigh?

The weight of a tent can vary widely, depending on the size and type of tent. For instance, a small two-person dome tent might weigh as little as 4 pounds, while an average six-person tent usually weighs around 15-20 pounds. But, if your tent is for eight people, it could weigh up to 30 pounds. It’s all according to how much gear you bring with you, too.

How do you decorate a tent for a wedding?

Decorating the wedding tent with white lights and sheer curtains creates an elegant look. Another option is to hang lanterns from the tent poles or place them on tables. You can also use floral arrangements to create a variety of looks. For a romantic feel, roses or peonies can be used, while sunflowers add a touch of fun.

It is important to ensure that your wedding decorations complement the overall theme of your big day. Work with your wedding planner to determine the best style for you and to make sure all of the details come together seamlessly.

What is a tent floor called?

The tent floor is also referred to as the groundsheet. This is because the groundsheet protects the bottom part of the tent from any type of damage or scratches. With the help of a groundsheet, the inside of a tent can be kept clean and free from both dirt and debris. But if you want your tent to be extra protected, you can also attach the groundsheet to the sides of the tent using guy ropes or pins. 

Allen Campbell with Master Canopies

Allen Campbell

Allen is a full time writer at Mastercanopies.com and enjoys traveling around the United States and exploring nature. He enjoys writing about canopies as he believes they are extremely crucial in having a successful camping trip whether it be a trip to the beach, mountains, or the open plains.

Learn Everything About Canopies Here: